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Program Support Specialist – Full-Time

GENERAL DESCRIPTION: POSITION SUMMARY:
Plan and coordinates all fundraising projects, grants, and facility rentals. Enters data into WellSky database. Assists agency programs with operational support. 

ESSENTIAL FUNCTIONS:
1. Plans & coordinates according to agency vision.
2. Fundraising- Establish short and long-range goals for fundraising sources. Strategize and orchestrate methods of approach to organizational donors with Executive Director. Research public and private grant sources (agencies, corporations, and foundations) to identify sources of restricted and unrestricted funding. Work with agency and staff to develop funding related projects. Organize individual donor campaigns, (e.g., major donors, direct mail and board of directors). Organize solicitation drives for a pledge of ongoing support from individuals, corporations, and foundations. 
3. Database and Records Management- Maintain donor database management system and generate queries, reports, exports, and any other data as needed. Compose and mail all tax acknowledgment letters, maintain files. 
4. Research foundations and grant opportunities- Write grants, maintain all grant schedules & reports and follow up to ensure all grant requirements are met. 
5. Maintains In-Kind Data- Collects and calculates In-Kind service sheets on a monthly basis and logs data in correlating spreadsheet. 
6. Enter Data into WellSky- Upload correct unit data into WellSky to ensure contract reimbursements are met in a timely manner. 
7. Facility rental management- Provide facility tours and rental information to the public. Draft rental contracts as well as organize and plan for setup of events. 
8. Trains to be Receptionist Backup- Cross-trains with receptionist duties to provide adequate coverage. 
9. Provide operational program support-Provide support to in-house Agency programs under the direction of the Executive Director. 
10. Other Duties as assigned.

POSITION QUALIFICATION REQUIREMENTS:

Education and Experience:

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Senior Center Manager Arlington Full-Time

GENERAL DESCRIPTION: POSITION SUMMARY:
Works under the general direction of the Program Manager of Aging Services. This job description is not intended to be all inclusive and employee will also perform other related duties as assigned by immediate supervisor and other management as required.

ESSENTIAL FUNCTIONS:
1. Accept individuals into the program.
A. Complete necessary enrollment records (six-step process.)
B. Assess individuals’ eligibility.
C. Familiarize individual with nutrition program and determine need for transportation.
D. Inform individual of voluntary and confidential method for making contribution for services.
E. See that service logs are in the AAA office by the 3rd day of each month unless otherwise arranged.
2. Assume responsibility for collection, accounting for and depositing money contributed from participants.
3. Responsible for maintaining an annual inventory for project supplies and equipment reporting to the AAA office as required.

4. Follow-up on the meal participants who do not attend the meal site on scheduled days.
5. Maintain essential project records and files and provide information and reports at appropriate times.
6. Outreach – Go out into the community, personally interviewing eligible individuals, to assure that the maximum of hard-to-reach, isolated and withdrawn persons are offered an opportunity to participate in the program. A minimum of one outreach contact weekly should be conducted.
7. Coordinate daily activities into a well-rounded, organized program. Activities should be included a minimum of one hour before lunch and one hour after lunch. At least two specially planned programs weekly, preferably with outside talents or by public agency representatives.
8. Transportation – Arrange through volunteers or other means, including Title III, transportation to and from meal site.
9. Interviewing – Participants shall be interviewed on day of enrollment, if possible, but no later than one week (five days) after entrance into program.
10. See that site facility is clean, neat and with adequate lighting and ventilation, meeting local health, fire, safety, and sanitation regulations. Assure that all staff working in preparation and/or service food shall apply hygienic techniques and practices in food handling.
11. Make special provisions as necessary for the service of meals to handicapped individuals and those with limited mobility.
12. Arrange health and welfare counseling through Public Health and Welfare agencies.
13. Provide recreational activities incidental to the project that will foster health and social wellbeing of project participants. A viable exercise program should be conducted at least twice per week.
14. Information & Referral Service – Provide current information of, and referral to, all appropriate services to meet needs of older persons. Follow-up on the referral made and maintain adequate record-keeping concerning requests for assistance, services rendered, and referrals made.
15. Monthly Nutrition Education – Provide a formal program of regularly scheduled meetings to make available facts about kinds and amounts of foods that are required to meet an individual’s daily nutritional needs.
16. Shopping Assistance – Make help available to project participants in getting to and from food markets and in the selection of proper food items so as to improve their nutritional intake. Also, make available quarterly food stamp information.
17. Make every effort to utilize existing local social service resources provided by agencies such as health and mental health, public assistance, Medicaid, social services, rehabilitation, education, economic opportunity, legal services, food and agriculture agencies and Title III community projects, and to provide supporting social services as prescribed in the preceding paragraphs.
18. Must be able to supervise the activities of other staff and volunteers involved in overall center activities. This includes the ability to delegate job responsibilities in an appropriate manner.
19. Create an atmosphere conducive to a pleasant work environment, where participants are made to feel welcome and wanted.

 
POSITION QUALIFICATION REQUIREMENTS:

Education and Experience:

 
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Kitchen Assistant Bainbridge Senior Center Part-Time

GENERAL DESCRIPTION: The employee in this position works under the direction of the Nutrition Services Manager with assistance from the Senior Center Manager.

ESSENTIAL FUNCTIONS:
1. Delivers bulk food and supplies to the Senior Center as assigned.
2. Cleans the commercial kitchen, cleans coolers daily, cleans cambro when spills occur and thoroughly every Friday.
3. Washes van exterior every two weeks.
4. Reports any mechanical/maintenance problems to the Senior Center Manager.
5. Keeps food delivery vehicle clean and clear of clutter on a daily basis.
6. Assists cooks as needed, when picking up bulk food.
7. Unloads bulk food pans at the Senior Center and places the pans in the steam table.
8. Take care of food when delivered to site and see that prescribed temperature is maintained until served. Portion out individual servings of food according to directions on menu and serve to participants, take out the trash, etc.
9. Put up stock foods and supplies using the first-in/first-out method. Keeps stock rooms neat, clean and in order.
10. Complete inventory of all products on a weekly basis and documents supplies.
11. Help maintain cleanliness of entire center – sweeping and mopping, etc.
12. This job description is not intended to be all-inclusive, and employee will perform other reasonably related business duties as assigned by supervisor or other appropriate management.

 
POSITION QUALIFICATION REQUIREMENTS:

Education and Experience:

 
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Kitchen Assistant Leesburg Senior Center Part-Time

GENERAL DESCRIPTION: POSITION SUMMARY:

The employee in this position works under the direction of the Nutrition Services Manager with assistance from the Senior Center Manager.

ESSENTIAL FUNCTIONS:

Cleans the commercial kitchen, cleans coolers daily, cleans Cambro when spills occur and thoroughly every Friday.
Reports any mechanical/maintenance problems to the Senior Center Manager.
Assists cook as needed.
Take care of food when prepared and see that the prescribed temperature is maintained until served. Portion out individual servings of food according to directions on the menu and serve to participants, take out the trash, etc.
Put up stock foods and supplies using the first-in/first-out method. Keeps stock rooms neat, clean and in order.
Complete inventory of all products on a weekly basis and documents supplies.
Help maintain cleanliness of entire center – sweeping and mopping, etc.
This job description is not intended to be all-inclusive, and the employee will perform other reasonably related business duties as assigned by the supervisor or other appropriate management.

 
POSITION QUALIFICATION REQUIREMENTS:

Education and Experience:

 
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